Google Apps Integration for AWV

With this release, MiCollab Audio, Web and Video Conferencing can be integrated with Google Apps. This enables users to transform their Google Calendar events into one-time conferences simply by clicking a gadget. In future releases, more features will be added such as the ability to initiate calls from Google Calendar.

Preconditions:

Administrator: Enable Google Apps Integration with MiCollab Audio, Web and Video Conferencing

The administrator must do the following:

  1. Configure OAuth 2.0 for Service Accounts
    When you set up an OAuth 2.0 API project with a service account for the Google Calendar application, you enable MiCollab Audio, Web and Video Conferencing to prove its identity to Google. The two systems can then communicate without involving end users.  

  2. Configure the Gadget Address
    The gadget address is the publicly accessible FQDN or IP address of the gadget service. After you configure it on the MSL server, users can download the Google-MiCollab Audio, Web and Video Conferencing gadget and transform their Google Calendar events into conferences with a single click. Users will receive a link to the address in their Welcome Email (see next step).

  3. Send the Service Information (Welcome) Email
    The Welcome Email contains communications settings such as the user's login credentials, email address and phone number, along with instructions on how to download and configure the Google-MiCollab Audio, Web and Video Conferencing gadget. You should ensure that the Welcome Email is sent to all new and existing users.

  4. Configure the Web Proxy
    You must configure your web proxy server to provide a secure interface between Google on the Internet and the MiCollab server on the LAN. If your enterprise is using MiVoice Border Gateway as a proxy server, access the LAN server proxy list and select MiCollab as the LAN server and Google Calendar Integration to AWV as the user interface (for configuration details, refer to the MBG online help). If your enterprise is using a proxy server from another manufacturer, configure it to forward Google Apps traffic (i.e. traffic that includes "google" as part of the FQDN in HTTPS requests) to the MiCollab server.

Users: Change the Password and Enable MiCollab Audio, Web and Video Conferencing Conference Functionality

Each user must do the following:  

  1. In your Welcome Email, click the link to the MiCollab End User Portal: https://<MiCollab server address>/portal

  2. Log in to the portal using your account information (ID and password).

  3. Change your password:

  4. In your Welcome Email, click the link to enable MiCollab Audio, Web and Video Conferencing conference functionality in your Google Calendar.

  5. Select Yes to download and install the gadget.  

  6. Configure the gadget for use:

To create an MiCollab Audio, Web and Video Conferencing conference, access your Google Calendar, select a one-time or recurring event and click Collaboration check box in the gadget.

After setup is complete, you can join the conference simply by clicking on the event. Any changes you make to the event, such as adding more guests or changing the start time, will be reflected in the MiCollab Audio, Web and Video Conferencing conference.   

Notes: