Users set up and schedule a conference types to meet their specific needs by going to the Set Up a Conference tab after logging into the MiCollab End User portal. They can select from the three conference types:
One-time conference: This conference type occurs once for the set date and has a set start time with a maximum duration of up to 24 hours. The access code is only used for this one conference.
Recurring conference: This conference type has a set start time with a maximum duration of up to 24 hours. The conference is scheduled to be on the set days, at the same start time and duration. The conference is scheduled for the next six months with the same access code used for every occurrence.
Reservationless conference: This conference type has a set start date and end date. The start time and duration are not set for this conference type. You can use the access code at any time, up to the scheduled end date.
Notes:
The default setting for Recurring and Reservationless conferences is six months. The setting may be different for your system.
The Reservationless conference option is only available if the MiCollab Audio, Web and Video Conferencing administrator has set it for your account.
Recurring conferences may be affected by Daylight Savings Time (DST), which could require you to change the scheduled conference start time.
If you are a Google Calendar user, you may create a conference by selecting one of your calendar events and then clicking the gadget check box. The system will create a One-time or Recurring conference in MiCollab Audio, Web and Video Conferencing and add a Mitel icon to the event. The leader and participants can edit the event in Google Calendar (for example, change the start time, add and delete participants, or remove conferencing functionality) and these changes will be reflected in the MiCollab Audio, Web and Video Conferencing. However, they cannot update the conference in MiCollab Audio, Web and Video Conferencing. Google Calendar users can join the conference by clicking the Mitel icon in the event. Other users can join by following the instructions contained in their invitation email.
Just before the conference ends, if the End of Conference Prompting (EOCP) feature has been set, the system alerts you that the conference will end soon and provides an opportunity to extend it.