Phonebook Report

Overview

The Phonebook Report is an alphabetical listing of mailbox names. It shows the corresponding mailbox number and GCOS assigned to the mailbox. You can print the report or display it on the maintenance console.

When you choose the Phonebook Report option, the system uses the Dial-by-Name database to create a phonebook. The mailbox owner’s name is included in the Dial-by-Name database only when:

A sample phonebook report is shown here:

>>>Acme Management Systems<<<
PHONEBOOK
Tue Apr 31, 20xx 12:57 pm

NAME                      MAILBOX  GCOS
-------------------------- -------- -----
ATTEND. MB                 3850     2
Allen, Debbi               3852     9
Allen, Richard              511     14
Bau, Lee                    255     14
Barry, Randall              601     14
Borregas, Rita             3809     9

Run the Phonebook Report

  1. From the Main Menu, select (R) Reports and then (J) Phonebook Report.

  2. Select an output routing for the report:

The system displays, saves, or prints an alphabetical list of every mailbox owner’s name, mailbox number, and the GCOS assigned to the mailbox.