# Synchronize Phone Book based ADF Files with the MiVoice Business

You can schedule a synchronization between the current ESM-based ADF data file and the newly-exported ESM Directory file to create an updated ADF data file.

Note: If you are currently synchronizing your ADF files with a Telephone Directory export, see Convert from Telephone Directory based ADF to Phone Book Directory based ADF.

Follow this procedure to schedule a synchronization of your ADF data file with a new ESM Phone Book Directory:

1. Schedule a daily Phone Book Directory Export on the MiVoice Business.

   - Schedule a daily Phonebook CSV FTP Export on the MiVoice Business, see the topic Scheduler in the MiVoice Business System Administration Help.

   - Copy the exported file to your ADF folder. Ensure the file name is pre-pended with ‘PB’.

2. Schedule a daily synchronization on the MiVoice Business Console.

   Note: You will need Administrative Access enabled to perform an ESM sync operation. If it is not already enabled, re-run the configuration wizard to select the option. Administrative access is only needed on the console that is designated to perform the sync operations.

   - Ensure the data and mapping files are configured in the Directory Administration Configuration Panel. If they are not already configured:

     - Enable the Additional Database Fields Feature option.

     - Configure the ADF Data file by clicking the browse button to locate your ADF folder and selecting the data file.

     - Configure the ADF Mapping file by clicking the browse button to locate your ADF folder and selecting the mapping file.

   - Ensure the ESM Directory Synchronization folder is configured in the Directory Administration Maintenance Panel. If it is not already configured:

     - Configure the ESM Directory Synchronization export file location by clicking the browse button to locate the ADF folder.

   - Select the Schedule Synchronization check box and configure the time you wish the synchronization to occur (in 24 hour clock format).

Note: You may choose the same or different folders for your ADF data and mapping files as well as your MiVoice Business Phone Book export file.
Note: Ensure that it is scheduled at a time later than the scheduled export from ESM.

- Select the Load ADF Directory Data Schedule check box and the interval to automatically reload the ADF databased on the time entered, for example, once every 5 minutes.

  Note: In the bottom right corner of the statusbar, icons indicate the various states during a synchronization process. See Synchronization Status and Tooltips.
  Note: You can also use Directory Administration Maintenance panel Synchronize Now button to perform an immediate synchronization and Reload Now button to load the updated directory file into the console if you need to update the data outside of the scheduled time.

- After you have completed your synchronization, you are ready to configure other consoles for ADF. See Configure the console to use ADF for more details.

Parent topic: Phone Book Directory based ADF
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